At a conference, trade show, or corporate meeting, first impressions are made at the acreditations desk.. If there are long lines, illegible badges, or scanning errors, the attendee’s experience suffers and the organizer’s operations are slowed down. That’s why, as a creator of specialized event accreditations, we help associations, agencies, and organizers to digitize and professionalize the issuance of badges that combine professional design, advanced printing, and QR technology, all connected to the rest of the event’s digital tools.
Poor design or inefficient operations can create a negative experience for attendees and exhibitors. And we all know that a bad experience at this point can tarnish the perception of the event from the outset.
More than just a badge: a connected experience
Thanks to our partnership with Entegy, we offer an ecosystem that connects accreditation with the rest of the key tools for the event:
- Online and onsite registration: from pre-registration to check-in in seconds.
- Badge design and customization: aligned with the brand’s visual identity, with different colors and roles (VIP, speakers, staff, exhibitors, press, etc.).
- Badge printing kiosks: badges printed instantly, avoiding queues and managing last-minute registrations.
- Lead Capture: each badge with a QR code becomes a networking tool for exhibitors and sponsors.
- Session Tracking: attendance tracking in workshops, rooms, or CME credit accreditation.
- Badge options: flexibility and quality
Accreditation options: flexibility and quality
Depending on the needs of the event, we offer different badge formats:
- Butterfly badges and other professional models → durable, foldable, and ready for double-sided printing.
- Pre-printing in batches → organized alphabetically or by company for fast delivery.
- Onsite printing kiosks → ideal for events with mass registrations or last-minute sign-ups.
- High-quality materials → PVC, PET, or laminated paper, with different finishes and supports.
Integration with check-in and access control
- Live registration: the QR ID links to a status record (pending/in room/out).
- Scanning app: recommended tools that mark entry/exit and prevent duplicates.
- Aligned roles and zones: matching printed color and system permissions.
- Checkpoints: for high capacity, double row (visual verification + scanning).
- Contingencies: alphabetical lists with ID and scan mode with cache to operate if the network fails.
Advantages of using event accreditations
- Faster and more secure check-in: QR scanning + role-based coding.
- Better brand experience: badges that reinforce visual identity.
- Privacy and regulatory compliance (GDPR): sensitive data managed in the system, not printed on the badge.
- Scalability: from small conferences to international trade shows with thousands of participants.
- Connectivity with apps and exhibitors: badges become the bridge to interaction and networking.
This allows us to transform accreditations into a connected digital system, designed to streamline logistics and add value for both organizers and attendees.
Fast registration without queues
We connect online registration with onsite check-in, allowing badges to be printed instantly at self-service kiosks or equipped counters. This eliminates long lines and ensures that even last-minute attendees can obtain their accreditation in seconds.
Smart badges with QR codes
Each badge includes a unique QR code that allows you to:
- Validate identity and role (VIP, speaker, staff, exhibitor, press, etc.).
- Ensure quick access to rooms, restricted areas, or sessions.
- Activate additional features such as lead capture or session tracking.
Full integration with the event experience
The accreditation is not just a card: it is the key to the event’s digital ecosystem:
- Lead Capture: exhibitors can scan badges and obtain contact details from interested parties.
- Session Tracking: attendance tracking for CME credits, capacity control, and real-time statistics.
- Event App: the QR code connects participants to interactive apps, networking, and gamification.
Flexibility in formats and materials for event accreditations
From pre-printed badges in batches to onsite printing with butterfly badges or laminated PVC, we tailor the solution to the type of event and budget.
- Small events → pre-printed credentials delivered alphabetically.
- Large conferences → onsite printing kiosks to speed up check-in.
- International trade shows → durable badges coded by role and color for quick scanning.
Conclusion
Choosing an event accreditation creator is not about printing pretty cards: it’s about turning the badge into the digital core of the conference, trade show, or corporate meeting. With ITventus, accreditations go from being a simple pass to an intelligent accreditation system that integrates registration, access control, interaction, and data into a single flow, from check-in to lead capture and session tracking.
Event acreditations are not only an essential tool for organizers, but they also enhance the experience for attendees. They facilitate proper access control, reinforce security, and ensure that participants can enjoy their experience without any inconveniences. Using digital badges is an excellent way to optimize the process, reduce wait times, and offer more agile and modern management. If you are organizing an event, it is crucial to choose the accreditation system that best suits your needs to ensure an efficient and safe flow of people throughout the event.
Do you want to transform the registration and accreditation process for your next event? Contact us and find out how we can help you offer a more agile, secure, and connected registration process.
Frequently asked questions about Event Accreditations
What exactly does an event accreditation creator do?
An event credential creator (such as ITventus) designs, customizes, and prints badges connected to the event ecosystem. It integrates online and onsite registration, QR/NFC for access control, lead capture for exhibitors, and session tracking for attendance and credits, ensuring fast check-in without queues.
Why are event badges important?
Event badges are crucial because they facilitate access management and security. They allow organizers to control the number of people in specific areas and ensure that only authorized individuals can enter certain spaces. In addition, they serve as a form of personalization, offering different levels of access depending on the participant’s category.
How do accreditations help reduce queues at the counter?
We connect pre-registration with onsite printing kiosks and assisted desks. This allows attendees to print their badges in seconds (including last-minute ones) and speeds up the flow of entry even at peak times.
What accreditation formats and materials are available?
We work with batch pre-printing, onsite printing kiosks, butterfly badges, and PVC, PET, or laminated paper holders, double-sided if necessary. We choose the format according to the type of event, budget, and required durability.
How does using accreditations improve the brand experience?
We align the badge design with the visual identity: legible fonts, clear hierarchy (Name > Company > Role), colors by profile, and clean QR space. Result: immediate readability, good presence in photos/videos, and consistency with branding.
Is using accreditations secure and GDPR compliant?
Yes. We comply with GDPR: sensitive data is not printed on the card, it is processed in the system with access control and audit logging. We implement anti-fraud measures (unique IDs, controlled reprints, expiry dates by day/zone).
Does lead capture benefit exhibitors and sponsors within the use of accreditations?
Yes, each QR accreditation allows exhibitors to scan interested contacts, notes, and tags; the data is exported to the CRM for immediate post-event commercial follow-up.
What are the advantages of using digital accreditations for events?
Digital badges, such as QR codes, offer several advantages. They are quick to manage, allow for smoother and more secure access, and are easier to track and customize. In addition, digital badges can be integrated with other technological tools, such as mobile event apps, which improves the user experience and facilitates the collection of participation data.